An AI assistant answers appointment requests by phone and WhatsApp 24/7, writes them to the calendar and sends reminders. Doctor calendars, your online booking system and reminders in one flow.
Patient:
"Can I book an eye exam appointment for tomorrow?"
AI Assistant:
"Dr. Ayşe Yılmaz has availability tomorrow at 14:30. Would you like to confirm?"
Your 2-3 person healthcare team faces constant phone calls, and your valuable time is spent answering appointment questions
Patient calls for appointment requests
Time lost on the phone per day
Appointment cancellations/changes
Missed calls per month
"Which doctor is available?, When is the earliest appointment?"
Impact: The receptionist is constantly checking the calendar
"I want to cancel my appointment, Can we change my time slot?"
Impact: Manual tracking, empty leftover slots
"Calling patients, sending SMS"
Impact: 2-3 hours of extra workload per day
"Appointment requests coming in evenings and weekends"
Impact: Missed patient potential
Automate all your appointment processes and increase patient satisfaction
See how it works with real scenarios
Patient:
I have a toothache, when is the earliest appointment?
AI:
We have an emergency appointment today at 16:30 for your pain. Dr. Mehmet can see you.
Patient:
Okay, let me book the appointment
AI:
May I have your national ID number?
Patient:
I want to cancel my appointment tomorrow
AI:
I'm checking with your national ID number... Your appointment on March 15 at 10:00 has been cancelled.
AI:
Would you like to book a new appointment?
AI:
(Automated call) Hello, you have an appointment tomorrow at 14:00 with Dr. Ayşe.
Patient:
Okay, I'll be there
AI:
Your appointment is confirmed. Have a nice day.
Real results achieved by our customers
Time to book an appointment
Calls handled automatically
Reduction in appointment cancellations
Patient satisfaction
AI Agent TR's healthcare appointment system works as an artificial intelligence assistant in clinics, automating patient appointments end to end. As an AI assistant for doctors, it simultaneously handles incoming phone calls, WhatsApp messages, and web requests, so your reception team never misses a single patient even during the busiest hours. As a digital assistant for private practices, it keeps your appointment book open 24/7 and also handles after-hours requests.
The system delivers a voice-AI booking experience through natural, native-quality dialogue in the patient's own language: it understands the patient's request, checks the current calendar in real time, suggests available times, and creates the appointment instantly. Thanks to the automated patient appointment reminder service, SMS and WhatsApp notifications are sent before the appointment; this significantly reduces no-show rates and increases your calendar occupancy.
Within the scope of health tourism, it communicates in six languages with your patients coming from abroad, managing appointment, preparation, and follow-up processes. It integrates with your clinic's existing hospital automation software, stores all patient data encrypted in compliance with KVKK, and lets you monitor all of your appointment traffic from a single panel.
An AI assistant for doctors eases the physician's administrative burden, freeing up time for patients. As a digital assistant for clinics and private practices, it handles incoming appointment requests, manages the calendar in real time, sends reminders, and answers frequently asked patient questions. It works across every specialty, from dentists to aesthetic clinics, stores all patient data encrypted in compliance with KVKK, and integrates with your existing hospital automation software.
An online booking system opens a calendar on your website and the patient picks a slot. Most patients in Turkey still call or write on WhatsApp: they want to book by phone, ask a question, move their appointment. A classic scheduling program leaves those calls to the front desk; after hours and at peak times the line is busy.
AI Agent TR's patient appointment system joins the two channels: the AI assistant answers the phone and WhatsApp 24/7, finds a free slot in the calendar, books it, reminds the patient a day ahead and refills the slot of a no-show. It does not replace your online booking system or clinic software; it connects to them.
Our AI assistant books appointments with your patients by phone or WhatsApp, checks the current calendar, suggests available times, and records the appointment automatically. Appointment reminders are also sent automatically.
Yes, it is 100% KVKK compliant. All patient data is stored encrypted, access logs are kept, and it operates in line with Ministry of Health standards.
It is suitable for dentists, aesthetic clinics, physiotherapists, dietitians, psychologists, check-up centers, and all private healthcare organizations.
Yes, it sends automatic SMS and WhatsApp reminders 24 hours and 2 hours before the appointment. This reduces the appointment forgetting rate by 90%.
Yes, API integration can be set up with Nucleus, Probel, Logo, SAP Healthcare, and all other popular hospital automation systems.
Yes. The assistant connects through the calendar to HIS and clinic management programs or to the online booking system on your website; appointments live in one calendar with no duplicates. We set up the integration during onboarding.