While your front desk is tied up on the phone, patients wait, appointments clash, and chairs sit empty because no reminders were sent. AI Agent TR books appointments 24/7, manages the calendar, and sends reminders — every appointment filled, every patient on time.
The average no-show rate at clinics is 25-30%. 3 out of every 10 appointments go to waste. But why?
It is physically impossible for a receptionist to call and confirm 50+ patients one by one throughout the day. 35% of appointments with no reminder result in no-shows.
60% of patients call to book or reschedule an appointment. The front desk spends the entire day on the phone, while patient reception and paperwork fall behind.
3 doctors, 5 specialties, different examination durations — managing this with Excel or a paper calendar leads to double bookings and gaps.
Patients want to call and book after work. The phone is off → the patient turns to Google and finds a competing clinic.
AI Agent TR answers the patient's call, checks the doctor's calendar, suggests a suitable appointment, confirms it, and writes it to the calendar. It makes automatic confirmation calls 24 hours and 2 hours in advance. If there is a cancellation, it automatically calls the next patient on the waiting list.
Whenever a patient calls, AI greets them naturally in their own language: 'Would you like to book an appointment, or reschedule your existing appointment?'
AI finds the right doctor and the nearest available time based on the patient's needs. It takes into account the examination duration, the doctor's specialty, and the patient's preference.
Once the patient confirms, the appointment is written to the calendar and the details are sent to the patient via SMS/WhatsApp: doctor's name, time, address, and preparation instructions.
Confirmation via voice call 24 hours and 2 hours before the appointment. If the patient cancels, it automatically offers the freed slot to a patient on the waiting list.
A separate calendar for each doctor, with specialty, examination duration, and working hours. Time off and lunch breaks are automatically blocked.
Reminders via SMS, WhatsApp, or voice call based on the patient's preference. One-touch response to confirm or cancel.
When there is a cancellation, it automatically calls the next patient and offers the freed slot. No appointment goes unfilled.
Preparation instructions are conveyed to the patient based on the type of examination: come on an empty stomach, stop medication, bring test results.
Full synchronization with Google Calendar, Outlook, and industry-specific PMS/HIS systems.
Occupancy rate by doctor, no-show trends, busiest hours — base your management decisions on data.
For Leave Appointment Management to AI, AI Agent TR is a natural, multilingual AI call center solution — with native-quality Turkish — that manages inbound and outbound calls, WhatsApp and web messages without human intervention. 24/7 automated booking, smart reminders, an end to no-shows. It is set up in 48 hours, integrates with your existing systems, and is KVKK compliant.
No credit card required, instant setup